Grants Management at TSHIP

GRANTS MANAGEMENT

LOCATION: BAUCHI 

TYPE: FULL TIME 

POSTED ON 23 APR-2012

JOB OPENING ID42

ROLES AND RESPONSIBILITIES

1.Pre- Arrival/Arrival document review: TSHIP will make available a package of relevant TSHIP documents. The consultant is encouraged to review other pertinent documents including any that may be available online. Documents will include the TSHIP Grants Manual and Strategy, TSHIP strategic plan for PY3, Grantees proposals and grant award template.

2. Arrival and briefing (date to be determined): The briefing meeting will be held in the TSHIP Central Office in Bauchi.

3.Continue document review and finalisation of grantee proposals and budgets in Bauchi state. This will require meetings with relevant technical staff in TSHIP and the grantee organizations.

4.Undertake same proposal and budget finalization for Sokoto competitive grantees in consultation with relevant technical staff and grantee organizations.

5.Develop donor approval request(s) with input from SLT and HO

6.Ensure that the approval request is sent by the COP to USAID.

7.In anticipation of the donor’s approval, start working on the grant award template for each grantee. Share with HO and SLT for input. As soon as approval is received, proceed with signing process of the award by the relevant grantee representative and HO Director of international operations.

8.Continue with the review of financial and technical reports submitted by grantees by ensuring that the Assistant grant managers are following up with the grantees and ensuring that the right activities are carried out and reported adequately.

9.With support from Assistant Grant Managers and DM&E, organise the first quarterly grantee forum (workshop) for the non competitive grantees. Document the report of this forum.

10.Organise orientation workshop for the competitive grantees in both state in readiness for full implementation.

11.Continue to ensure that systems are in place for grantees to implement effectively by ensuring that competitive grantees open dedicated bank accounts for TSHIP activities. Workings closely with the Technical point persons ensure workplans are developed.

12.Ensure that funds are made available to the grantees timely to be able to carry out their work effectively.

13.Work closely with TSHIP technical focal persons in providing support and monitoring for the grantees activities.

14.With support of M&ES, HMISS and KM&CS, organise workshop for grantees on data management and use and also ensure that the grantees adequately report on their indicators.

15.Take the lead in providing grant unit quarterly report to DM&E for inclusion into the TSHIP overall report.

16. Supervise the 2 assistant grant managers in each state and possibly the grant officers who may be recruited within the period of the consultancy. 

17.Debriefing and departure (Date to be determined): this will involve TSHIP SLT. Report writing and submission (Date to be determined): The final step of the consultancy will involve preparation of the consultancy report incorporating comments and conclusions from the DM&E and DF&SS. This task is expected to be implemented before the consultant leaves the TSHIP office.

SKILL SET

Working knowledge of office management.

•Ability to work with and manage a multi-disciplinary team.

•Extensive financial, management and personnel experience. 

•Experience in cross-cultural work environments

•Excellent team-working and team-building skills

•Ability to prioritize and multitasking of varied objectives and duties.

•Ability to work independent with minimal supervision

Work experience8 years

CLICK HERE AND APPLY

Great Vacancy at TSHIP

FINANCE AND ADMIN SPECarT

LOCATION: Sokoto Type: Full time Posted on 11 Apr-2012 

JOB OPENING ID   41

ROLES AND RESPONSIBILITIES   

FINANCE

•Review/approve vouchers/cheques to ensure proper allocation before submission to the Supervisor and the COP or DCOP.

•Submit timely requisitions of funds to JSI home office to ensure uninterrupted flow of funds to implement programme activities.

•Provide advice in the preparation of technical programme budgets and ensure that tracking ofprogramme expenses takes place accordingly.

•Assist the DF&SS in the preparation of monthly and ad hoc financial, budget, payroll or accounting reports.

•Oversees closing of the monthly accounts and ensure they send by 10th of each month.

•Review the Zonal Offices’ monthly accounts before processing in QuickBooks. 

•Approve all Petty Cash vouchers for processing. 

•Prepare the payroll summary sheet and employees pay slips.

•Preparing all salaries deductions including payroll tax, advances, social security…etc.

•Review time sheets and update the employee leave section.

•Ensuring cost-effectiveness, efficiency and accountability throughout the life of the project;

ADMINISTRATION

•Manage Finance and Administration staff and systems to ensure conformity to TSHIP and USAID policies and procedures and to ensure quality control

•Oversees all procurement activities including procurement plans, invitations for tenders, pro-forma invoices, supplier selection and purchase orders and ensure that all procedures are being followed. Review and take appropriate action on weekly reports regarding outstanding purchase requisitions and purchase orders. Review vendors’ and all other contracts before they are signed

•Oversees the TSHIP vehicle fleet. Review and take appropriate action on monthly vehicle use.

•Oversees the totality of TSHIPS assets including their repair, maintenance and replacement.

•Oversees travel and transportation. www.nigerianbestforum.com

•Provide administrative assistance to program staff.

•Oversees, track and control all local contracts signed by TSHIP (house and office leases, consultant contracts, maintenance contracts, water and electricity, etc.)

•Serve as a permanent member of the procurement committee.

•Other duties as assigned by superiors within the capacity of his/her field of profession.

SKILL SET   

•Working knowledge of office management.

•Ability to work with and manage a multi-disciplinary team.

•Extensive financial, management and personnel experience. 

•Experience in cross-cultural work environments

•Excellent team-working and team-building skills

•Ability to prioritize and multitasking of varied objectives and duties.

•Ability to work independent with minimal supervision and no maintain flexibility in working hours

WORK EXPERIENCE: 7 years

CLICK LINK TO APPLY

http://tshipnigeria.org/index.php/current-vacancies

Assistant Grant Manager at TSHIP

CURRENT VACANCIES

TSHIP is firmly committed to the principles of equal opportunity and fair employment practices, both of which are integral parts of the project's recruitment and employment policies. When there is a vacancy, TSHIP recruits by placing a job announcement in widely-distributed publications. Each announcement includes a description of the position, the qualifications required, the procedure for applying, and other pertinent information. Copies of announcements are also available in this section of the TSHIP website. What follows is general information about the types of employment opportunities currently available at TSHIP.

ASSISTANT GRANTS MANGER

LOCATION: Bauchi

TYPE: Full time

JOB OPENING ID 40

ROLES AND RESPONSIBILITIES

1.Assisting Grants Manager in establishing and maintaining a grants management system for distribution of project grants;

2.Assisting the grants manager in issuing and managing the grants while following the project grants making policies and procedures;

3.Helping Grants Manager in establishing the grant application evaluation committees and in evaluating of grant applications; 

4.As assigned by the Grants Manager, managing the grants provided by the project; monitor all phases of award, including assessment of technical progress and performance;

5.In consultation with Grants Manager, ensuring grant compliance with USAID regulations;

6.Working with Grants Manager to reviewing all reimbursement requests for cost allowability, and ensuring that grantees are in compliance with established administrative and financial policies, procedures, and sound business practices;

7.Assisting Grants Manager in monitoring and evaluating the performance of grantees.

SKILL SET

•Computer skills including Microsoft Word, Excel, and Access; ability to produce accurate reports and data on activities.

•Working knowledge of the United States government regulations pertaining to USAID cooperative agreements, grants management and procurement;

•Good Interpersonal skills

•Excellent Communication skills and Team Player

•Willingness and ability to travel

WORK EXPERIENCE 3-4years

ACCOUNTANT

LOCATION: Bauchi(1) and Sokoto(1)

TYPE: Full time

JOB OPENING ID 39

ROLES AND RESPONSIBILITIES

1.Implement the project cost share plan;

2.Retroactively document all cost share opportunities that has not been documented from project inception;

3.Maintain/update/manage the cost share tracking sheet;

4.Ensure all documented cost share is timely processed in QuickBook;

5.Develop monthly cost share analysis reports against sub objective teams w/plan budgets and same with technical staff and;

6.Play the role of the alternate Accountant and in her/his absence perform the following tasks and duties: -

- Setting up and maintaining the project’s financial accounts. 

- Entering all transactions into the computerized accounting systems (QuickBooks);

- Preparing and closing of monthly field accounts for submission to the Home Office;

- Processing payments to vendors for goods and services;

- In consultation with Finance and Administration Specialist, processing payroll;

- Monitoring and preparing statutory deductions payments on behalf of project staff;

- Monitoring and analyzing employee advance accounts;

- Oversees the maintenance and disbursement of petty cash;

- Assisting the Finance and Administration Specialist in financial forecasting;

- Monitoring project expenses and generating financial reports from QuickBooks;

- Assisting the Administrative Assistance in maintaining project inventory, including tagging of equipment and furniture, tracking its location and condition, preparing and submitting USAID required reports;

- Preparing/updating on monthly bases the workplan budget tracking sheets and share the same with sub objective team leaders/FAS/DFSS;

- Other duties as assigned by superiors within the capacity of his/her of profession

SKILL SET

•Ability to work well and communicate effectively with others; role requires serving multiple constituencies and moving initiatives forward.

•Good skills in Microsoft Word, Excel, and QuickBooks or similar accounting package; comfortable in a Windows PC environment

•Ability to prioritize and multitasking of varied objectives and duties.

•Ability to work independent with minimal supervision and maintain flexibility in working hours

•Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

•Display cultural, gender, religion and age sensitivity and adaptability.

WORK EXPERIENCE: 3-4years

CLICK LINK TO APPLY

http://www.tshipnigeria.org/index.php/current-vacancies

Zonal Manager at TSHIP (Targeted States High Impact Projects)

VACANCY ANNOUNCEMENT

TSHIP (Targeted States High Impact Projects) is a five-years program focused on the improvement of health systems and the management of health systems for higher quality Maternal, Neonatal and Child Health, Family Planning and Reproductive Health Service delivery in Nigerian. TSHIP is funded by the United State Agency for International Development (USAID) and implemented by a group of foreign and local anon-government organizations consisting of John Snow Research & Training Institute, Inc (JSI, Center for development & Population Activities (CEDPA), Future Group International LLC, JHPIEGO, and Management  Strategies for Africa (MSA).

The Targeted States High Impact Project (TSHIP) Nigerian announces the following vacancy(s).

POST TITLE: ZONAL MANAGER

LOCATION: Bauchi & Sokoto

CLOSING DATE: 12th March 2012

TO APPLY

Interested candidates should send application letters indicating their preferred location and recent CV before the closing date t:http://www.tshipnigeria.org/index.php/current-vacancies

CLOSING DATE: 12th, March, 2012

JSI is an equal opportunity employer. Please visit our web site www.tshipnigeria.org for more details on the organization.

Vacancies for Various Postions at TSHIP

TSHIP is firmly committed to the principles of equal opportunity and fair employment practices, both of which are integral parts of the project's recruitment and employment policies. When there is a vacancy, TSHIP recruits by placing a job announcement in widely-distributed publications. Each announcement includes a description of the position, the qualifications required, the procedure for applying, and other pertinent information. Copies of announcements are also available in this section of the TSHIP website. What follows is general information about the types of employment opportunities currently available at TSHIP.

CURRENT VACANCIES

• KNOWLEDGE MANAGEMENT AND COMMUNICATION ASSISTANT

LOCATION: BAUCHI (1), SOKOTO (1) TYPE: FULL TIME
   
FUNCTIONS/KEY RESULTS EXPECTED
• Assist in developing content (reports, stories, best practices, summaries of activities, calendars of events) for dissemination internally or externally;
• Contribute to managing information flow and efficient access to information by providing regular content for the TSHIP website and intranet site;
• Implement state-level KM support activities promoting health care systems strengthening and build capacity within appropriate state institutions to develop and implement KM strategies
• Work closely with state M&E, and SO teams to monitor progress towards the delivery of program outputs, illustrating impact and providing evidence on a quarterly basis, by ensuring strategic reporting in appropriate formats for diverse audiences.
• Ensure all state-level generated program documentation including consultancy reports, trip reports, and printed materials are presented in the required TSHIP format ensuring compliance with the TSHIP visual identity and style guidelines. (All reports must be captured for inclusion in the document database).
• Initiate and maintain an up-to-date project library at the state level
• Lead the development and maintenance of state-level project dissemination lists
• Build helpdesk knowledge base on technical issues, solutions, questions and answers;
• Perform other duties as required

SKILL SET    
EDUCATION:
• Bachelors degree and three years of publications dissemination, communications coordination, or writing experience
• Familiarity with social media and other technology that may serve as useful dissemination tools
• Ability to work independently and manage various projects in a team setting
• Ability to work well as part of a team and ability to work with limited supervision
• Computer proficiency, including MS Office applications and internet research skills
• Graphics design proficiency, including Photoshop, InDesign, CorelDraw
• Excellent written and verbal English skills required

EXPERIENCE:
• Experience with USAID and/or other donor agencies highly desirable
• Knowledge of MNCH/FP/RH issues

Work experience    
3-4years

• SENIOR FINANCE & GRANTS COMPLIANCE SPECIALIST

LOCATION: BAUCHI (1), SOKOTO (1)
TYPE: FULL TIME
   
SUMMARY OF KEY FUNCTIONS:
The Senior Finance & Grants Compliance Specialist (Snr. F&GS) provides objective assurance that TSHIP project state office business risk are evaluated and managed appropriately and effectively. The person in collaboration with the state office Finance and Administration Specialist (F&AS) is responsible for coordinating, leading, managing and evaluating all financial and administrative functions of the state office and working closely with the Director of Finance & Support Services (DF&SS) provides  objective assurance TSHIP project business risks are managed appropriately and the organization’s risk management and internal control framework are operating effectively. The Senior Finance & Grants Specialist (Snr. F&GS) actively reviews the reliability and integrity of financial and operating information, the systems established by the organization to ensure compliance with TSHIP policies and procedures, JSI/donor policies and regulations and USG and host country laws and regulations.

SKILL SET    
• Ability to work well and communicate effectively with others; role requires serving multiple constituencies and moving initiatives forward.
• Expert skills in Microsoft Word, Excel, and Quick Books or similar accounting package; comfortable in a Windows PC environment
• The position also requires superior organizational skills to prioritize  and multitasking of varied objectives and duties, and the ability to effectively interpret and communicate accounting and financial issues to others.
• Ability to work independent with minimal supervision and no maintain flexibility in working hours
• Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Display cultural, gender, religion and age sensitivity and adaptability.

This job description may be modified from time to time at the discretion of the management.
• Minimum of a Master degree in Finance or Accounting or Business Administration.
• ACA or CAN or ACCA or equivalent designation desired
• At least five years in a financial management capacity entailing supervision and mentoring and coaching of staff, management of accounting, budgeting and financial reporting, including management of donor funding sources and US government grants.
• Experience interacting with senior management/leadership regarding internal compliance, control and best practices concepts.
• Knowledge of USAID rules and regulations and past International Development sector experience are preferred.
• Demonstrated strong oral and written English communication skills

• CONSULTANCY ON IMPROVING BAUCHI STATE SMOH/MDAs INTRA/INTER COORDINATION/COLLABORATION

LOCATION: BAUCHI TYPE: CONTRACT
   
DUTIES AND RESPONSIBILITIES
1. Analyze the current situation with coordination and collaboration within the heath sector including needs and gaps for achieving improvements.
2. Document existing contacts, linkages, and partnerships for coordination and collaboration within the health sector
3. Map all aspects and levels of coordination and collaboration structures, roles and responsibilities, and human resources in the health sector
4. Obtain and document ideas and perspectives on coordination and collaboration with emphasis on achieving improvements and including their implications and demands (e.g. on human resources)
5. Make recommendations for improving coordination and collaboration within the health sector

SKILL SET   

QUALIFICATIONS
• Background in health management and administration, with Public Health working experience for not less than fifteen years.
• Combined team expertise, experience and background in organization and management development, team building, and good facilitation skills.
• Prior experience in planning, managing or evaluating coordination, collaboration or partnership projects/activities including intra- and inter-sectoral coordination and collaboration within the health sector).
• Experience in training for team building and behavioral change, preferably in large or complex organizations involving different professionals.
• A trained and skilled facilitator with very good public relations
• Previous experience in conducting such activity is an added advantage.
• Excellent oral and written communication and analytical skills
• Strong computer skills including proficiency in Internet research
Level of Effort

The consultants will be engaged for a maximum of 20 working days

Work experience :-   15

METHOD OF APPLICATION
Interested candidates should send application letters and recent curriculum vitae before the closing date to: http://www.tshipnigeria.org/About/current-vacancies.htm

CLOSING DATE:
TUESDAY 14TH, NOVEMBER, 2011

JSI is an equal opportunity employer. Please visit our web site www.tshipnigeria.org for more details on the organization.