Senior Logistic Advisor at John Snow, Inc. (JSI)

SENIOR LOGISTICS ADVISOR ABUJA

John Snow, Inc. (JSI) is a US-based international public health firm managing four supply chain management related projects through its integrated offices in Abuja Nigeria. JSI is seeking to fill the position of a Senior Logistics Advisor HSS (Health Systems Strengthening) in this office for the Supply Chain Management Systems (SCMS) project, funded by the US Presidents Emergency Plan for AIDS Relief (PEPFAR), to strengthen the procurement of essential medicines and supplies for HIV/AIDS and supply management activities for the three priority diseases HIV/AIDS, TB and malaria (ATM).

In addition to the Supply Chain Management System (SCMS) project, the Senior Logistics Advisor HSS is expected to provide shared services to assist in JSI's activities implementing the USAID I DELIVER project, a US Agency for International Development (USAID)-funded project that procures public health commodities and provides technical assistance to strengthen PSM for contraceptives, TB commodities, and malaria prevention and treatment commodities.

JSI is seeking to fill the position of a Senior Logistics Advisor to support SCMS logistics and technical assistance activities being implemented by JSI in Nigeria. The SLA will be part of the Systems Strengthening Team and responsible for activities under the SCMS work plan as well as other activities within the integrated office set-up. The SWA will report to the Associate Director HSS.

KEY RESPONSIBILITIES
Support harmonization efforts of the Federal Ministry of Health (FMoH) to consolidate the different Technical Working Group (TWG) activities under the ATM
Provide technical assistance in the development of a national health commodity supply (logistics) master plan development for Nigeria
Provide technical support for annual national quantification and procurement planning of commodities for HIV, TB, and malaria control, in collaboration with all program stakeholders and partners
Support the Federal Ministry of Health's Food and Drugs Department to disseminate the national pharmacovigilance (PVG) policy and develop other system strengthening policy documents and implementation plans
Provide technical assistance for the development and implementation of a unified supply chain for implementing partners in a pilot region.
Support the development of a harmonized national storage and distribution plan that services the ATM in ensuring the availability of products in primary health centers (PHCs).
Provide technical support for system strengthening activities of logistics and supply chain management for HIV, TB, and malaria disease programs, in collaboration with all program stakeholders and partners as well as training of relevant stakeholders on the various supply chain management available to SCMS
Work closely with the Systems Strengthening Department on managing relationships and maintaining routine communications with FDS partners, and all other related stakeholders
Contribute in identifying best practices and success stories for JSI Nigeria's monthly logistics bulletin
Perform any other activity as deemed appropriate by your supervisor

MINIMUM QUALIFICATIONS AND SKILLS/KNOWLEDGE
A degree in Public Health, Pharmacy, Logistics Management, Health Sciences or Business Administration
5 years of professional experience in health programs, preferably in health care supply chain management
Experience working with governments; previous experience in the area of policy development, supporting the translation of policies to actionable plans is desirable
Specific experience in HIV/AIDS, TB, or malaria programs strongly desired
Strong analytical and problem solving skills
Training skills
Excellent technical writing and oral presentation skills highly desired
A proven ability to work as part of a team
Knowledge of Microsoft Office, including Word, Excel, and PowerPoint
Ability and willingness to travel in the field

INSTRUCTIONS TO APPLICANTS
The above position is a full-time position. JSI offers excellent benefits. Salary will be commensurate with experience and salary history.
Interested applicants should submit their cover letter and resume with salary expectation boldly written at the top of the resume within one week from the date of publication of this advertisement. Please ensure that you write the position and location applied for in-the subject line of your email, otherwise you will be disqualified. Multiple applications will also be disqualified.

All applications should be sent by email to: hss@ng.jsi.com

DUE DATE: August 14, 2012

Human Resources/Administrative Assistant/Accountant at John Snow, Inc. (JSI)

John Snow, Inc. (JSI), a US based international public health consulting firm that manages four projects/contracts through its integrated office in Abuja, Nigeria. Through the Partnership for Supply Chain Management consortium, JSI implements the Supply Chain Management System (SCMS) project for the US Government as part of the US President’s Emergency Plan for AIDS Relief (PEPFAR). The purpose is to establish and operate a safe, secure, reliable and sustainable supply chain management system to procure pharmaceutical and other products needed for the care and treatment of persons with HIV/AIDS and related infections. JSI implements the USAID /DELIVER PROJECT, funded by the United States Agency for International Development (USAID), a global technical assistance project aimed at increasing the availability of essential health supplies through procurement services and assistance designed to strengthen health commodity supply chains in developing countries.

HUMAN RESOURCES ASSISTANT

RESPONSIBILITIES:
Ensure that all personnel records are up-to-date and filed appropriately both manually and electronically.
Assist in organizing appropriate HR record keeping system, internal and External communications, and team administration.
Follow-up to ensure that all HR documents are signed by relevant parties.
Assist in preparing reference letters to referees and collate reports for candidates’ personnel files.
Print and package new hire orientation programs.
In consultation with the HR Administrator, invite selected candidates for interviews and ensure that candidates have proper documentation during interviews.
Liaise with the HR Administrator to provide logistic support for entitled new hires and interview candidates.
Assist in the monitoring of timesheets and tracking of performance assessment forms.
Track employee changes such as; change of address, change in job title, dependants, name, etc.
Collect and collate required data/documentation for the health insurance scheme, including completed forms, duly labeled passports, birth certificates or sworn declarations, and document each in individual personnel files.
Ensure that individual personnel file documentations physically correspond with the number of dependents claimed by any one employee under the scheme.
Perform other duties as assigned.

QUALIFICATION/EXPERIENCE:
Bachelor’s degree in Human Resources Management, Business/Public Administration or related discipline with at least 2-3 years experience in the areas outlined.
Ability to maintain confidentiality for sensitive human resource issues or projects and use a high sense of judgment to execute duties and responsibilities.
Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infections.
Ability to work well with other staff in developing and maintaining compatibility among project staff.
Ability to take initiative and exhibit traits of courtesy, cooperation, respect and customer service.
Strong computer skills, including proficiency in the use of Microsoft Office applications, especially word processing and spreadsheet packages (Word, Excel, PowerPoint).
Excellent written, oral and interpersonal communication skills.
Experience with both hard copy and electronic filing systems.
Experience in an international organization or NGO will be an added advantage.

TO APPLY
Interested applicants should submit cover letter and resume by e-mail to: hr@ng.jsi.com

ADMINISTRATIVE ASSISTANT

RESPONSIBILITIES:
Oversee local procurement of equipment and supplies in compliance with USG and JSI procurement guidelines obtain quotations, VAT exemptions and all other documentation required in compliance with USAID and JSI regulations
Work with drivers to ensure regular maintenance of all vehicles and ensure that vehicle logbooks are up-to-date
Oversee maintenance of all office supplies and equipment, including scheduling of routine maintenance of the office as well as inventory and oversight of procurements
Assist in organizing workshop, training and meetings requests.
Review office security procedures including issuance of office key, lockdown of office at close of business, etc
Prepare and regularly update office emergency preparedness plan and procedures, including office management in event of evacuation of expatriate staff

QUALIFICATION/EXPERIENCE:
Applicants for this position must possess the following minimum skills and qualifications:
Bachelor’s degree in Business/Public Administration or related discipline with at least 2-3 years experience in the areas outlined
Strong computer skills, including proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint)
Experience in office management
Strong English language verbal and written communications skills
Experience in inventory management
Ability to work in a team and exhibit traits of courtesy, cooperation, respect and customer service
Experience in an international organization or NGO will be an added advantage

TO APPLY
Interested applicants should submit cover letter and resume by e-mail to: admin@ng.jsi.com

ACCOUNTANT

RESPONSIBILITIES:
Manage the JSI field accounts system, review chart of accounts, and generate QuickBook (QB) reports as needed for project reporting, budgeting and forecasting.
Regularly update QuickBooks, prepare bank account reconciliation and resolve account variances in compliance with ail US Government (USG) and JSI financial management and accounting policies and regulations.
Process expense reports, travel advances and retirements; prepare vouchers, review receipts and other supporting documentation to ensure accuracy before forwarding for payment.
Prepare local staff payroll and accompanying schedules (tax, pension) and ensure compliance with all project legal requirements, including employee taxes, pension fund contributions and VAT exemptions.
Ensure all financial transactions are completed accurately in full compliance with USG and JSI requirements, and within established timelines.
Assist the Associate Director Finance in the analysis, development and documentation of internal processes and controls and ensure compliance with all USG and JSI financial management and accounting policies and regulations.
Ensure timely and responsive communication with JSI HQ based field office support staff and assist in the development and monitoring of the project budget.
Reconcile and track outstanding advances, update inventory logs, monitor projects expenses and track expenditures and accruals.
Provide support and guidance to program and other administrative staff in accordance with JSI policy and procedures.
Travel to field offices, training sites and other field locations when required.
Develop and maintain effective professional relationship with JSI’s local banking institutions.
Engage in financial and related tasks as required by the Associate Director Finance.

QUALIFICATION/EXPERIENCE:
Applicants for this position must be Nigerian nationals or residents.
A degree in accounting and/or financial management.
At least 5 years of financial experience.
Experience with QuickBooks strongly preferred.
Proficiency in Microsoft Word and Excel.
Experience and knowledge of Nigerian tax laws.
Financial experience with a USAID-funded project and knowledge of USAID rules and regulations will be an advantage.
Ability to take initiative and to work in teams.
Excellent verbal and written communication skills.

TO APPLY
Interested applicants should submit cover letter and resume by e-mail to: accountant@ng.jsi.com

DUE DATE: 8th August, 2012.